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Our Offshore Operations team at Rampion Windfarm are looking for an experienced Business Support Coordinator. The role purpose is to ensure the Operations Facility is safe & suitable for 40+ staff to work from, and to support the team in their finance, procurement, training and administrative functions. 

Business Support Coordinator 

Areas of responsibility

Location: Newhaven 

 

A. Finance & Procurement support

- Working within the SAP finance and procurement system to raise requisitions, GRN (goods receipt notifications) and provide ad-hoc and regular reports and acting as one of the business’ SAP Champions;

- Working directly with the finance team to ensure the Rampion finance position is known and understood;

- Raising requirements with procurement for work up to delegated authority;

- Ensuring goods are receipted and/or accruals in place for work completed;

- Preparing monthly reports to track expenditure on one-off projects delivered by the Operations team on behalf of the Rampion shareholders (Extra-ordinary Services);

- Tracking order placement and invoice payment and identifying errors;

-Ensure timely supply of goods and equipment needed by Operations team;

- Dealing directly with Accounts Payable department to ensure suppliers are paid on time and errors are swiftly corrected;

-Ensure correct cost code allocation and provide monthly reports to budget holders.

 

B. Facilities Management & Administration

Directly responsible for the management of the office facilities, external areas and warehouse fabric including:

- Upkeep and maintenance of the buildings and equipment,

- Management of all facility management contracts

- Preparation of / review of method statements and risk assessments,

- Manage site safety procedures, including undertaking safety walks and review of Operational Management System. 

- Develop and maintain secure document management systems

- Management / ordering / administration of team work wear, PPE, stationary, office equipment, stores equipment, ensuring standardisation,

- Leading by example and providing clear requirements for housekeeping standards,

- Management of video conferencing equipment and encouraging its use;

- Ensure compliance with GDPR requirements,

- Lead on security as the main point of contact with the RWER security team,

- General administrative support, e.g. arranging meetings, coordinate set up of meeting rooms, supporting team travel arrangements, taking minutes, arranging catering etc.

- Recording work relating to the building in SAP PM,

- Support with events management where applicable,

- Enacting roles: Incident Coordinator, Fire Marshall and First Aider,

- To minimise disruption to building users there is a requirement to sometimes work at weekend to manage building maintenance.

 

C. Training Coordination

Responsible for all training coordination, planning and records, including:

- Maintaining local competence based personnel files to ensure staff competences are recorded and available for audit or external inspection,

- Working with the HR business partners and the sites Line Managers to ensure the Training Matrix remains up to date and that legal/risk based and development training is identified,

- Plan training in a timely and cost effective manner, allowing for the rota-based and seasonal constraints for release of operations staff.

 

D. Site Environmental Champion

- Maintaining compliance with environmental procedures including coordinating management review and audit,

- Working with the Warehouse Coordinator to ensure responsible waste disposal and recycling,

- Developing and implementing initiatives to encourage recycling, reduce waste disposal,

- Ensure legal documentation is correct and Duty of Care legal requirements are met by site team and contractors,

- Recording and reporting waste, planning future waste disposal requirements including setting up and directly managing waste contracts.

 

Your profile

  • Excellent organisational & communication skills
  • Commercial awareness including business planning, budget and cost control
  • Awareness of and experience working with, corporate financial processes and controls, back office functions including purchase requisitioning, orders, good receipt and account payment processes
  • Experience in use of SAP finance and procurement modules
  • Good all-round level of IT proficiency with Microsoft Office applications
  • Good level of Health and Safety experience
  • Facilities/ office management experience
  • Excellent problem-solving skills and resilience
  • Able to self manage within scope of decision making.
  • Legal waste management requirements experience
  • Contract Management knowledge, skills and experience
 

What we offer

26 days’ holiday plus 8 bank holidays.

 

Pension scheme with generous contributions from RWE

 

Comprehensive flexible benefits scheme.

 

 

RWE is committed to equal opportunities and actively promotes diversity, equality and flexibility.

At a glance

Reference no.: 942 Preferred start: Closing date: 04/19/2020 Salary: £30,224 - £35,717

Get in touch

danielle.roe@eon.com

 

About us

Powering. Reliable. Future. This is RWE. RWE Renewables, the newest subsidiary of the RWE Group, is one of the world's leading renewable energy companies. With around 3,500 employees, the company has onshore and offshore wind farms, photovoltaic plants and battery storage facilities with a combined capacity of more than 9 gigawatts. RWE Renewables is driving the expansion of renewable energy in 15 countries on four continents. An annual investment budget of €1.5 billion net is available for further growth. The focus is on the Americas, the core markets in Europe and the Asia-Pacific region.